30 September 2021

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5 minutes of reading

5 techniques to enhance your efficiency at work

Imagine turning on your computer, taking a look at the usual to-do list and realizing that you have more free time than you expected yesterday.


You can experience all this every day, just apply the correct techniques for productivity.


This is the purpose that we have set ourselves in wanting to recommend these techniques to increase productivity. We have researched and identified the best ones for your business for everyone because you have to find the right technique for you and for your type of work.

The good thing is that there are a lot of techniques - thanks to the internet to improve productivity. If this seems excessive to you, fear not! I went through all the most used tips for increasing productivity and found alternatives for each of them.



1- If you need motivation to start working, start slowly to mesh along the way


Have you ever heard of the Eisenhower matrix?


It is a method that organizes things to do in order of priority and urgency.


However, if you are already having trouble getting started, the pressure of having to deal with high priority and urgent situations may push you to procrastinate.


So our advice is to have a list of simple to-dos that can be completed in 10 minutes, and do them first.


You will feel more motivated about your small daily goals and will be more inclined to manage a more serious task. In addition, by taking advantage of this technique, you will have the most tidy desk and the most organized mailbox in your office.


2- If you want to take a lot of breaks, instead of using the tomato technique, take a break for each completed project


The tomato technique consists of working at 25-minute intervals with 5-minute breaks in between. You may also find that this method promotes concentration in an incredible way, but you may also come to the conclusion that you do not have the possibility to complete all the things to do in such a limited time.


If you're the type who likes to finish something before taking a well-deserved rest, you should revisit this method to suit your way of working.


Therefore, feel free to stay focused on an assignment until you have completed it, after which, take a break but take it for real!

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3- If you want to concentrate better, instead of having a list of "not to do" things, make a list of "done" things


By writing down all the tasks you complete, you always have an eye on how you spend your time.


This method has a double advantage: you will be able to make better decisions when you have concrete data on your work and you will also be more motivated to continue, being able to visually see your progress. 


4- If you want to meet deadlines, instead of planning everything, add things to do a little at a time


Proponents of the “plan anything” method are convinced that all tasks must be given a day and an hour in which they must be completed.


The solution to reduce the number of commitments and at the same time not lose sight of the deadlines, is to fill the calendar only once a week. So I keep an eye on a main list of all the things to do (divided into simple tasks to do), then add them to my calendar on a weekly basis. I find this regular review gives me more flexibility, but at the same time allows me to meet deadlines and always stay on top of long-term projects.


5- If you want to work in depth, instead of the two-minute rule, divide everything into groups


The 2-minute rule encourages you to do any commitment that takes 120 seconds or less right away. By doing this, you save the time of having to write it down and on top of that, you take care of it immediately. It is also true, however, that by implementing this method you would not have time to do more demanding jobs.


So instead of doing something right away as soon as it is assigned to you, write it down and later, when you have a large number of these minor assignments, do and complete them all together. This will prevent your workflow from being constantly interrupted by lots of unexpected micro tasks, while ensuring that you are getting all your assignments done.


There are multiple options for organizing and addressing your to-do list, just find the one that best suits your needs.


 Another wild card up your sleeve to use to increase your productivity is the cloud phone system that allows you to:


  • work from all over the world
  • manage teams that work both from home and from the office
  • pay only for what you consume
  • activate the phone system in just 59 seconds


Best regards,     
Leonardo Coppola