30 December 2022

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6 minutes of reading

4 Techniques to make your business smarter and more productive


Imagine turning on your computer, taking a look at the usual to-do list and realizing that you have more free time than you expected yesterday.

You can experience all this every day, just apply the correct techniques for productivity.

Does it seem like a dream come true?


This is the purpose that we have set ourselves in wanting to recommend these techniques to increase productivity. We have researched and identified the best ones for your business for everyone because you have to find the right technique for you and for your type of work.

The good thing is that there are a lot of techniques - thanks to the internet to improve productivity .. If this seems excessive to you, fear not! I went through all the most used tips for increasing productivity and found alternatives for each of them.


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1. The 80/20 rule

2. Make a list of "done" things

3. Do a little at a time

4. Divide everything into groups



 4 techniques to make your business smarter



1. The 80/20 rule

Also called the Pareto Principle, the 80/20 Rule is another productivity technique that encourages us to do more of our highest-value work.

 It suggests that 80% of all of our output tends to stem from only 20% of our efforts – so 80% of your income maycome from 20% of your projects.

 It’s about identifying which of our tasks provide the biggest return and prioritizing them; spending our energy on the “right work” instead of wasting time on the minor details. 

Think of those days where you spend hours jumping from task to task, but have nothing of note to show for it at the end of the day; this is probably because you were spending your time on the wrong stuff. 

The 80/20 rule is designed to add meaning and value to your day by encouraging you to always prioritize what’s meaningful.


2. Make a list of "done" things

By writing down all the tasks you complete, you always have an eye on how you spend your time.

This method has a double advantage: you will be able to make better decisions when you have concrete data on your work and you will also be more motivated to continue, being able to visually see your progress.


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3. Do a little at a time

Proponents of the “plan anything” method are convinced that all tasks must be given a day and an hour in which they must be completed.

The solution to reduce the number of commitments and at the same time not lose sight of deadlines, is to fill the calendar only once a week. So I keep an eye on a main list of all the things to do (divided into simple tasks to do), then add them to my calendar on a weekly basis. I find that this regular review gives me more flexibility, but at the same time allows me to meet deadlines and always stay on top of long-term projects.


4. Divide everything into groups

The 2-minute rule encourages you to do any commitment that takes 120 seconds or less right away. By doing so, you save the time of having to write it down and on top of that, you take care of it immediately. It is also true, however, that by implementing this method you would not have time to carry out more demanding jobs.

So instead of doing something right away as soon as it is assigned to you, write it down and later, when you have a large number of these minor assignments, do and complete them all together. This will prevent your workflow from being constantly interrupted by lots of unexpected micro tasks, while making sure you get all your assignments done.

There are multiple options for organizing and addressing your to-do list, just find the one that best suits your needs.


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Best regards,      
Leonardo Coppola